• Overdue Oct 26, 2020

    Request for Proposal for EPD Office Video Conferencing Supply, Installation, and Maintenance - EPD

    Employer: Energy Private Developer
    Posted: 16 October 2020
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    Request for Proposal for EPD Office Video Conferencing Supply, Installation, and Maintenance

    As part of EPD’s mandate to achieving universal energy for all and facilitation of private sector companies in the energy sector through among others, transparent sector information sharing, awareness campaigns and business facilitation, EPD intends to solicit for a vendor of video-conferencing services /equipments/ system.
    Objectives of this exercise shall include among others;

    • 1. To have a platform that will help to ease the communication between members,
    • partners and stakeholders.
    • 2. To link potential investors and partners with EPD members.
    • 3. To create an easy medium for information sharing and sharing the best practices
    • between energy sector players during this time of the COVID-19 pandemic.

    We are therefore requesting for both technical and financial proposals from a qualified firm to supply, install, and maintain identified video-conferencing equipment.

    TORs for Video-Conferencing supply

    The contractor is required to use EPD guidelines to supply,install and maintain the videoconference within the given timeline.

    The video-conferencing system is supposed to:

    • 1. Be extensible; since the needs for collaborative equipment may change and need in many situations to be extended ( enhance the audio systems; video systems).
    • 2. Be Scalable;the system need to be adapted to rooms of different sizes.
    • 3. Be harmonizable; the system should be on standard in the mode of operation; this means that a user will have the same user interface, regardless of the room used with a simplified setup.
    • 4. The system should provide the latest technologies in respect of video and audio codecs.
    • 5. Be Compatible to variety of devices used at EPD ( Dell Computers, HP Computers,Lenovo Computers, and Apple Computers and as well as Smartphones).
    • 6. lifelike HD video quality
    • 7. HD audio quality, support for multiple microphones
    • 8. Interoperable with web conferencing software
    • 9. Interoperable with VoIP services
    • 10. Self-diagnostic & easy troubleshooting
    • 11. Room booking, calendaring and scheduling
    • 12. Scheduled event reminders
    • 13. Event recording to software platform, video service
    • 14. Dynamic responsive video camera (focus on speaker)
    • 15. Multi-monitor (e.g. dual display) support
    • 16. Screen-sharing, support for web conferencing type feature
    • 17. Wireless Bluetooth Headphones

    The Contractor should:

    • 1. Supply the video-conferencing equipment
    • 2. Perform all the necessary activities related to installation and configuration
    • 3. Warranty for a period of 1 year for the system
    • 4. Implementation support for a period of 3 months.
    • 5. Training of users
    • 6. 12 months free replacement of malfunctioning device

    Consultant’s proposal should demonstrate works and activities to be carried out on any or all of the following tasks and in addition to the below list of technical aspects;

    • 1. Type and quantity of the equipments to be provided
    • 2. Project timelines
    • 3. Financial offer

    Tenders must be received by the Authority at the address specified no later or BEFORE,” 26th October, 2020 at 10.00 AM. Proposal must be submitted by email at info@epdrwanda.com

    PLEASE CLICK HERE FOR MORE DETAILS

    Signed,

    Sanday KABAREBE
    Chief Executive Officer
    Energy Private Developers Association

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